How to Apply for Campus Recognition
Below are 10 steps to get recognition as a campus group at the University of Toronto. You can also get a sense of the application process by watching this video:
Step 1. Get a UTORid and password
This UTORid and password is the same one you use to access your student webmail. The main contact person (or a group leader) can log on to Ulife with their UTORid to apply for Campus Recognition.
Note that the "Apply for Recognition" option is only available from the "Group Recognition" drop-down menu (in the menu bar above) once you log in using your UTORid and password.
If you are an alumni of the university, you may need to request an alumni email account. To do so please visit the Alumni website.
2. Understand the University policy
Leaders of campus groups need to have read and understood the University's Policy on the Recognition of Campus Groups. This is the first thing you see when you click on “Apply for Recognition”. The policy can also be found of the U of T Governing Council’s website.
3. Create a group constitution
Leaders of campus groups need to submit or upload a digital copy of their group’s current constitution, in an appropriate format (e.g. pdf, rtf, txt, doc, docx) that follows the guidelines provided by our office. It is highly encouraged that you use the Constitution Template! This can speed up the recognition process.
ALSO, check-in with the previous leaders to get a copy of the most recent up-to-date version of your group Constitution. This may save you A LOT of work. If you cannot gain access to the Constitution, email the respective campus staff person to see if they have it on file for you.
For guidelines on how to write your group's constitution please download How to Write a Campus Group Constitution (PDF) or use our constitution template to write your constitution.
4. Gather the group's informationThe main contact person of the application should note the following:
- Number of Members: How many members are in the group? What is a rough estimate if it is a new group? Groups are only required to have a minimum of two U of T members, who would then be the two signing officers of the group.
- Contact Information: What is the full name and contact information for your group's two signing officers and one main contact? Your group may include in its application the names and contact of the group's executive members. Insufficient contact and signing officer information on the online application will cause delays!
- General Information: The applicant should provide a mailing address with postal code, phone number, website, and so on, for the group. The mailing address may be personal for the application and then later the group can seek an address from the University of Toronto Students' Union, if they should so choose.
5. Submit your application, and have patience!
Leaders are kindly asked to be patient during peak times of the academic year. Applications will be processed as quickly as possible, with renewing groups receiving priority during the beginning of the term. A high volume of applications during the August-September rush may result in a delayed response time. During this peak time, applications can take anywhere from 5 business days to 3 weeks. Please be patient- the Groups Officer will contact you when your application is being reviewed. Applications are reviewed in sequence of submission date.
6. I still have questions!
At UTM, contact Student Life by email at firstname.lastname@example.org
For UTSC, visit the Department of Student Life in the Student Centre, SL 157. Or contact email@example.com
At the St. George campus, contact the Office of Student Life at firstname.lastname@example.org or 416-946-7780. You can also visit the Ulife and Ulead Service Centre at 21 Sussex Avenue, 5th Floor in room 516 for assistance in person.
7. Check the Frequently Asked Questions
Save yourself time by getting to know the answers to Frequently Asked Questions. If you are looking for campus specific questions, please contact your respective student life office listed above.
8. UTMSU, SCSU or UTSU recognition vs. University of Toronto recognition
When you apply through Ulife for campus group recognition, your group is being recognized by the University administration. Most groups seek recognition through the university first in order to gain the benefits listed above. The university does not provide funding to campus groups and so groups may go to their respective student unions for club funding – which requires recognition from the union separately.
The University of Toronto Students' Union (UTSU), University of Toronto Mississauga Students' Union (UTMSU) or Scarborough Campus Students’ Union (SCSU) follow separate processes from applying to respective student life offices. Each union offers its own set of services to campus groups, including funding opportunities.
9. Does our group qualify for recognition?
First, determine what kind of campus organization you think you would be from our Type of Organizations page.
Second, if you are an Academic Society, Course/Program Union or Student Society, then your group does not apply for recognition. But please update your listing on Ulife. Contact your respective student life office at St. George, UTM, or UTSC if you need assistance.
10. What if we are renewing?
If your group has been listed on Ulife in the past and wants to renew, the currently listed Primary and Secondary Contact of the group may submit a Renewal Application during the renewal period, which usually begins in late spring and throughout summer. Contact your respective campus student life office should the contact person no longer be available for further assistance.It is important to "Renew Group" from the original Ulife application! Do not submit a new application if your group is already listed online. This application will be deleted.
Note: It is the role and responsibility of the Primary or Secondary contacts of a group to login to Ulife and update and transition the information of the new leadership!